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GSBS-specific information regarding COVID-19

Members of our community may be experiencing significant stressors and information/email overload. We invite you to take a moment to pause and decide whether now is the appropriate time for you to read further about GSBS-specific information regarding COVID-19. Information contained on this page is important, but not immediately time sensitive. 

 

GSBS Community:

The following measures are in place to protect individual and public health as we collectively take what actions we can to slow the community spread of COVID-19. We appreciate your cooperation and efforts to ensure the health and safety of our community. The collaborative and friendly ethos for which GSBS is known will serve us well during this stressful time.

Please be familiar with all COVID-19 related UMMS institutional information and Updates for Students from the Office of Student Life (volunteer opportunities are listed here and open to participation by members of the UMMS community). Our infection control measures depend on our engagement as a caring, respectful, civil community. 

We (GSBS leadership) welcome individual questions and concerns. However, our capacity to respond immediately is limited at this time due to the nature of the situation and volume of requests. Please use the GSBS Student Affairs Suggestion Box for GSBS-specific, COVID-19-related concerns and participate in community town halls and other events. Consult faculty advisors, departments, and program directors for guidance and support.

GSBS Community Remote Event Calendar
(add your own events and add events to your personal calendar; internal only)

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Updated: September 9, 2020
 

Until further notice, all members of the UMMS community – learners, staff, and faculty – are encouraged to work in a decentralized manner that maximizes off-site work and remote interaction for both curricular and work activities.

Education and research operations will be adaptive to the global pandemic and will not resemble pre-COVID operations for the foreseeable future.

Principle Investigators have the primary responsibility to coordinate best practices for safe laboratory environments in collaboration with their Departments and research teams. We are each responsible for following institutional guidelines, sharing best practices, and providing feedback to individuals and the institution when there are opportunities for improvement.

Students involved in COVID-related research activities are requested to fill out this survey.

Our research community is being trusted to abide by the institutional guidelines. Please do not engage in any on-site activities that would jeopardize this trust, including being on-site if you have not been cleared to be on-site personnel. 

Incoming Students: COVID-19 Testing FAQs and Testing Site Map

Incoming Students: COVID-19 testing FAQs
COVID-19 testing site map
 

Practice physical distancing 

Off-site 

Until further notice, all members of the UMMS community – learners, staff, and faculty – are encouraged to work in a decentralized manner that maximizes off-site work and remote interactions for both curricular and work activities.  

Students should notify Asst Dean Morgan Thompson, if you anticipate personal challenges that would limit your access to remote work capabilities.  

On-site 

UMMS Guidelines for Laboratory Personnel

All research personnel must be tested, and receive a negative result, prior to being on-site. Research personnel are expected to stay informed of institutional guidance regarding ongoing, weekly COVID-19 surveillance testing.

On a daily basis (including weekend days), prior to coming on-site, all GSBS students, faculty, and the majority of staff must use the Health Status Tool. In the rare circumstance that you expect to be unable to report daily for a number of days, please notify Infection Control.

At all times, on-site research personnel are expected to follow the recommended guidelines for remaining at home if they feel ill, universal masking, social distancing, personal hygiene, and not congregating in groups.

Provision of food and beverage items on-campus is limited to individually packaged, grab-and-go items until otherwise notified. Do not share food or beverages.

While additional institutional cleaning of common spaces is occurring, it is each of our individual responsibilities to keep our personal workspaces (desks, computers, etc.) regularly cleaned.

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Lab attendance 

Work that can be performed off-site should be. Reading, manuscript preparation, updating laboratory records, TRAC reports, etc. are a few examples of how you might shift work priorities towards productive activities that can be accomplished off-site and contribute to research progress.  

Ensure that your laptops and personal computers are equipped to support remote work (VPN access for R drives, Zoom account, camera, headset, etc.). Reach out to IT as soon as possible if you have questions or concerns; recognize that they are experiencing high traffic and are triaging their responses accordingly. 

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Events 

Please post remote events open to the GSBS community (internal only, UMMS login required).

All events sponsored by the GSBS office will be remote until further notice.

GSBS Student Affairs is available to advise student organizations about hosting remote events. Student organizations should continue to utilize the Student Life event approval process for all events.

Events hosted by GSBS Academic Programs will offer remote participation options. 

Please contact Asst Dean Morgan Thompson for general, best practice guidance for remote event-planning.  

 

Courses 

We have a hybrid model of learning in which all non-research Fall 2020 classes will take place by remote synchronous (Zoom or Teams) delivery, while research coursework will continue in accordance with institutional guidelines. A major consideration for this decision is the protection of the health and safety not only of individual faculty and students, but also the campus environment. We hope to avoid the research disruptions we experienced in the spring. Maintaining low campus density and consistently messaging to our community to remain at home when not feeling well, will contribute to overall community and workplace health.

Additional considerations include:

  • Minimizing anticipated attendance disruptions due to minor illness or quarantine
  • The challenge of finding adequate classroom space with distancing requirements
  • The quality of learner-educator interactions afforded by Zoom, versus masked and socially-distanced live interactions. 

We encourage learners to participate in classes from home, and reserve time on-site at campus for laboratory research. We recognize, however, that at least some students may need to participate in classes from campus. We are working to ensure that we have adequate campus space for this.

We will provide important guidelines for course instructors, much of it drawn from the very positive experiences of our spring course directors and students.

Please notify Dean Lane immediately if you anticipate personal challenges that would limit your access to online learning. 

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Dissertation Defenses 

Dissertation defenses will occur remotely until further notice.

Guidelines for conducting a remote dissertation are available and sent to students and DEC chairs when we are notified of an upcoming defense. Questions can be directed to Mindy Donovan.

The defending student will not be the host of the Zoom meeting. Please work with your DEC chair to identify someone who will be responsible for: doing a technical test prior to the defense, hosting the Zoom meeting, and troubleshooting any technical difficulties. We recommend at least two remote technology back-up plans, communicated in-advance to remote participants, in case technical difficulties are encountered. Please contact Mindy Donovan if you have concerns.  

Please arrange remote participation of any guests or recording of the public seminar portion of the exam.   

Some traditional celebratory aspects of the dissertation defense will be delayed. 

If a DEC member is unable to participate remotely (ill, etc.), Mindy Donovan will coordinate with the student, advisor, DEC chair, and Dean Lane to identify another faculty member who can substitute.  

If the student is unable to participate remotely (ill, etc.), the DEC meeting will be rescheduled.   

If there is any disruption to your scheduled defense, please notify Mindy Donovan as soon as possible. We will advise you on how to proceed.

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TRAC meetings  

TRAC meetings are expected to be scheduled and conducted remotely with minimal delay or disruption.

If more than one TRAC member, or the student is unable to participate remotely (ill, etc.), the TRAC meeting will be rescheduled. If there is a disruption to your scheduled meeting, please notify Mindy Donovan as soon as possible. We will advise you on how to proceed.

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Qualifying Exams (QEs)

Both the Specific Aims meetings and the written proposal portions of the QE are expected to proceed remotely using Zoom with minimal delay or disruption. Guidelines are available and sent to students and faculty at their request; please contact Mindy Donovan. 

The oral portion of the QE is allowed to move forward remotely at this time. Guidelines are available and sent to students and faculty at their request; please contact Mindy Donovan. 

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Meetings with GSBS Deans’ Office personnel 

The GSBS office staff and Dean leadership is working remotely until further notice. Schedule appointments with, or through, the appropriate GSBS staff members as you would normally, and you will receive a Zoom link.

Additional opportunities for communication and dialog are being announced on an ongoing basis. Please participate actively so that we maintain social connectedness and community while practicing physical distancing.

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Rotations 

Research rotations for incoming BBS students begin after September 21. Students must have received a negative COVID test prior to being on-site.

Faculty actively recruiting students for thesis research are listed in the Rotation Finder Tool.

Students are welcome to have remote meetings with faculty to discuss the possibility of a lab rotation. Commitments should not be made at the time of meetings. A process will be announced shortly for students to inform GSBS Academic Affairs of labs they are considering for rotation, receiving confirmation of a rotation from GSBS Academic Affairs, and submitting a rotation agreement to the GSBS. In the meantime, please contact Dean Lane and copy Annette Stratton with questions that arise.

Rising second year students without a thesis research commitment:

  • A rotation period will be available to students who secure a confirmed (by GSBS Academic Affairs) commitment for rotation by Sept 1, 2020.
  • The deadline for thesis research commitment is Nov 1, 2020.

Advanced students with circumstances that require a change in thesis research advisor should be in contact with Asst. Dean Thompson and Dean Lane for further guidance.

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Travel 

Please refer to institutional guidance. 

For all personal travel, please be aware that your academic progress may be affected if you choose to travel and are unable to return to campus in a timely fashion due to the rapidly evolving travel restrictions. Institutional accommodations for academic disruptions will not be made for personal travel.

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Off-campus UMMS work-related events 

Please refer to institutional guidance

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Resources

GSBS Research-at-Home Library Guide

Make-your-own in-lab hand sanitizer

Fitness Center exercise at home videos

Daily life and coping: Tune-in and take care

UMMS Employee Assistance Program


CDC resources for navigating stressors and mental health


NIH Office of Intramural Training and Education

Becoming a resilient scientist

Additional video resources


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GSBS Community Resources

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GSBS Community Remote Event Calendar
Post-your-own remote events open to the GSBS community (internal)

GSBS Community Offerings via Sharepoint


We are confident in the ability of our community to support one another. Resources we recommend include:

UMMS Employee Assistance Program

CDC resources for navigating stressors and mental health

NIH Office of Intramural Training and Education