Course & Clerkship Administrators
For a list of T.H. Chan School of Medicine course leaders and staff as well as student educators, maintained by the Office of Undergraduate Medical Education, please refer to our educator list under the OUME tab.
COURSE NAME |
ADMINISTRATOR
|
|
|
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Foundations of Medicine 1 (FOM1) milestones coding |
|
| FM 101: Principles of Human Genetics (PoHG) | Deborah Elliott & Pawel Chojnowski |
| FM 102: Building Working Cells & Tissues (BWCT) | Victoria Cohen |
| FM 103: Integrated Case Exercises 1 (ICE/1) | |
| FM 104: Doctoring Clinical Skills 1 (DCS/1) | Elliot Beane, Emily Brunelli & Aiesha Sojourner |
| FM 104-P: Doctoring Clinical Skills 1 (DCS-P/1) --> PURCH track students only | Rose Clarke |
| FM 105: Development, Structure, & Function (DSF) | Victoria Cohen & Pawel Chojnowski |
| FM 106: Principles of Pharmacology (PoP) | |
| FM 107: Cancer Concepts (CAC) | Pawel Chojnowski Maryann Bishop-Jodoin |
| FM 108: Host Defense & Blood (HDB) | Deborah Elliott & Aiesha Sojourner |
| FM 109: Infections (INF) | Anita Amin |
| FM 110: Determinants of Health (DOH/1) | Victoria Cohen |
| FM 112: Foundations of Health & Disease (FHD) | Deborah Elliott |
| Transition to Medical School Curriculum | Jean Welker |
Foundations of Medicine 2 (FOM2) |
|
| FM 201: The Brain (BrainNSB/2) | Michael Sweeney & Jean Welker |
| FM 202: Patients (PAT/2) | Emily Brunelli & Michelle Santucci |
| FM 203: Integrated Case Exercises 2 (ICE/2) | Victoria Cohen |
| FM 204: Doctoring Clinical Skills 2 (DCS/2) | Elliot Beane, Emily Brunelli & Aiesha Sojourner |
| FM 204-P: Doctoring Clinical Skills 2 (DCS-P/2) --> PURCH track students only | Rose Clarke |
| FM 210: Determinants of Health, PHC (DOH/2) | Victoria Cohen |
| FM 210-P: Determinants of Health, PHC (DOH-P/2) --> PURCH track students only | Rose Clarke |
| FM 211: Organ Systems Diseases (OSD) | Deborah Elliott |
Core Clinical Experiences (CCE) |
|
| Family Medicine Clerkship | Karen Rayla |
| Pediatrics Clerkship | Maxine Schmeidler |
| Psychiatry Clerkship | Stacey Mosley |
| Medicine Clerkship | Rebecca Sulyma |
| Neurology Clerkship | Lois Holmes |
| Surgery Clerkship | Marilyn Lavergne |
| Obstetrics & Gynecology Clerkship | Lori Allard |
| Flexible Clinical Experiences (FCE) | Colleen Burnham & Jenna Gerrish |
| Interstitial Curriculum (ISCs) | Pawel Chojnowski |
PURCH track Core Clinical Experiences (CCE-P) and Baystate Health Clerkships |
|
| Family Medicine Clerkship | Rhonda Caouette |
| Pediatrics Clerkship | Erica Lunden |
| Psychiatry Clerkship | June Plasse |
| Medicine Clerkship | Laura Slowick |
| Neurology Clerkship | Sheila Ortiz |
| Surgery Clerkship | Margarita Fuentes-Negron |
| Obstetrics & Gynecology Clerkship | Christine Sealander |
| Flexible Clinical Experiences | Rose Clarke |
Advanced Studies (AS) |
|
| Emergency Clinical Problem Solving (ECPS) | Jennifer Bernstein |
| Advanced Biomedical & Translational Sciences (ABTS) | Eric Mick |
| Senior Scholars Program | Michael Sweeney |
Longitudinal Courses |
|
| Capstone Scholarship & Discovery Course | Colleen Burnham |
| Learning Communities | Victoria Cohen |
| PURCH (Baystate) track | Rose Clarke |
| Global Health Pathway | Pawel Chojnowski |
| Rural Health Pathway | Suzanne Cashman |
| Clinical Translational Research Pathway | Anne Michelson |
| Optional Enrichment Electives | Susan Hogan - COURSE DIRECTOR Karen Morrissey - Administrator |
Other Important Contacts |
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| Academic Instructional Design & Technology (formerly Academic Computing Services) | Contact for Echo360, retroactive BBL access (access to years past), or ExamSoft help. |
| Communications Technologies (A/V Services) | Contact for deskside assistance with equipment i.e. microphones, in-room computers & Zoom connectivity. Call 508-856-3938 |
| Helpdesk | |
| Center for Academic Achievement | Contacts for preclinical and clinical academic support & evaluation. |
| Environmental Building Services (EBS - room setup) | Contact for room set up i.e. movement of furniture, etc. Call 1-508-856-5212 |
Online Exams - General Information
Two-Device Remote Proctoring via ExamSoft
Process document outlining the two-device remote proctoring model.
Using ExamSoft for Remote Exams
Document outlining the process for accessing and administering ExamSoft exams remotely.
Online Exam Administration Guidelines
Document outlining protocol for any connectivity issues encountered during the administration of online exams.
Proctoring
The Dean has authorized the department of Undergraduate Medical Education to identify up to 3 additional (i.e. outside of the exam-distributing course) proctors for exams as needed such that there can be one proctor for each room in the iTLC. In order to coordinate this effort and manage the exam, the course must supply at least one proctor familiar with the course and process, identified as the 'Chief Proctor'. This person could be a faculty or staff member who would instruct the students on basic procedure and to be available to answer process questions.
The additional proctors will come from our shared course administrator pool including school librarians. Their purpose is to circulate around the space periodically, observing student behavior to identify any who seem to be utilizing their laptops out of accordance with test procedures.
Anyone wishing to use this proctor service should please contact the Office of Undergraduate Medical Education (508-856-2285) noting the course name, number of proctors requested, date and time required as well as the location of the exam and the chief course proctor’s name. Please allow one week’s notice whenever possible to facilitate scheduling.
Welcome to the LInC Course and Clerkship Administrators' homepage. Created by the Office of Undergraduate Medical Education, this site serves as a centralized location for all information, documents and forms regarding curriculum-related content and resources for the T.H. Chan School of Medicine course and clerkship administrators.
Course and clerkship administrators meet quarterly to discuss institutional updates, changes to processes or protocol, and overall feedback. Click here for meeting information.
Meeting Minutes
AY 2020 - 2021
Clerkship | Course
2.11.21 | Cancelled
CCE and AS Enrollment
OASIS Data Collection
4.8.21
5.6.21 | Joint
8.5.21 | 8.5.21
11.4.21 | 11.4.21
2.3.22 | 2.3.22
AY 2019 - 2020
Clerkship | Course
02.06.20 - Joint
05.07.20 - Joint
08.06.20 | 08.06.20
11.12.20
AY 2018 - 2019
Clerkship | Course
09.27.18 | 10.25.18
FCE Presentation Slides
01.17.19 | 02.21.19
02.28.19 - Rescheduled Joint Meeting
Curriculum Renovation Handouts
04.18.19 | 05.16.19
AY 2017 - 2018
Joint Meetings - both groups
November 16, 2017
February 8, 2018 | OASIS Presentation
February 15, 2018 | OASIS Presentation
March 21, 2018
May 17, 2018 | OASIS Presentation | ExamSoft Presentation
Requesting Access
The institution utilizes a wide range of online applications, most of which require special requested access. In order to obtain credentials and levels of access you or one of your faculty may need, please follow the corresponding steps below. Applications are listed in alphabetical order.
Blackboard Learn - Learning Management System containing course resources, student assignments, and in some cases test materials.
To request access to first or second year course pages for yourself or any necessary course faculty, please submit the user's full name, the relevant course, and requested level of access to Jean Welker via e-mail. Same information is needed for any requests to change level of access.
To request access to third or fourth year course pages for yourself or any necessary course faculty, please submit the user's full name, the relevant course, and requested level of access to Deb Leger via e-mail. Same information is needed for any requests to change level of access.
If access is required to any past years BBL pages, please reach out to the Academic Instructional Design team directly with the user's full name, the relevant course, and requested level of access.
Distribution Lists - To become members of the following lists, contact the corresponding owner.
Course Administrators
Owner: Elliot Beane
Clerkship Administrators
Owner: Elliot Beane
Med Class lists
Owner: Office of Student Life
Echo360 - Lecture Capture software utilized by the T.H. Chan School of Medicine.
If there are any changes to your lecture capture schedule, and/or a lecture is marked incorrectly for recording on the OASIS calendar, please contact Jean Welker & cc: the Academic Instructional Design team.
If you need to post a lecture from past years to your course's webpage, please contact the Academic Instructional Design team who will identify the correct lecture and link it to your BlackBoardLearn page.
If your lecture will have a patient present, please use this form to obtain patient consent prior to recording.
Educator List - Webpage on the Office of Undergraduate Medical Education website with Course Leader & Administrator information.
Please contact Mirela Skaka with any relevant updates.
EPIC - Electronic Medical Record for students and clinicians.
Click here for information on how to onboard visiting students, as well as information on downloading FollowMe Desktop and the EPIC Playground environment.
ExamSoft - Application for creating and distributing course exams. The application also has the ability to convert former BlackBoardLearn exams (with the help of the Academic Instructional Design team).
The Academic Instructional Design team creates administrator accounts for this program. There is an online administrator Knowledge Base which provides information such a helpful tips, frequently asked questions, and vendor video demonstrations.
OASIS - Institution-wide (i.e. T.H. Chan School of Medicine, Tan Chingfen Graduate School of Nursing & Morningside Graduate School of Biomedical Sciences ) content management system used for calendaring, evaluations & assessment as well as student lottery and curriculum searching. System is integrated with Echo360 Lecture Capture software and PeopleSoft Campus Solutions enrollment system.
For questions regarding access please contact OASIS@umassmed.edu
Help Page / Knowledge Base & FAQ
PeopleSoft - System of record containing enrollment information for all courses and clerkships.
In order to obtain login credentials, contact the helpdesk by submitting a ticket or calling at x68643. In order to clarify or change your permissions, please contact the Registrar's office.