International Travel Policy

The University of Massachusetts Medical School (UMMS) takes the health and safety of all community members traveling abroad very seriously. In order to properly account for travelers and to properly assist in times of need during that travel, UMMS has established this international travel policy that applies to all UMMS faculty, staff and students.  

All international travel paid for or otherwise sanctioned by University of Massachusetts Medical School (UMMS) must be registered using the UMMS International Travel Registration Portal and approved by International Support Services in order to qualify for international travel and malpractice insurances.  Travel to any location subject to a Travel Warning (as defined below) and all long term travel requires Special Travel Risk Review (see below).  

Approved UMMS International Travel is subject to additional review in the event of a new or updated Travel Warning or other threat to individual or project health and safety (e.g., a natural disaster, contentious election, disease outbreak or other security deterioration).  Individual programs, departments and schools may establish additional requirements, including mandatory pre-travel orientation. 

Special Travel Risk Review:   Travel to any location subject to a Travel Warning and all long term travel (i.e., > 90 days or > 180 days in a year) requires Special Travel Review by the International Travel Advisory Review Committee (I-TARC).  

A "Travel Warningis defined to include:

  • a Warning issued by the U.S. State Department (State Dept.);
  • a Level 4 or 5 ranking by the UMass travel intelligence provider; or
  • a Level 3 Warning issued by the U.S. Centers for Disease Control and Prevention (CDC).

The I-TARC meets as necessar to review pending international travel and long term engagements, engaging the applicable school or department leade As part of its review I-TARC may request additional information from the traveler about his/her itinerary, including activities, ground transportation, etc. For long term travel, I-TARC will require an articulated individual or project safety plan. 

In its discretion I-TARC may decline to approve or suspend or rescind approval for international travel or long-term assignments, requiring UMMS travelers to return to UMMS/their home location pending an I-TARC determination that it is safe to return. 

Please direct any questions about registration or concerns about safety and security to InternationalSupportServices@umassmed.edu.
 

International Travel Registration SOPs

To start the Travel Registration Process, click the link below:

International Travel Registration

Once your registration has been approved, you will receive a formal approval (by email), along with a copy of the UMMS Travel Assistance insurance card.  (Please see the Insurance page for more information about emergency care and support while abroad and in transit).

Advice for using International Travel Registration portal.  

  • Have your travel details ready, as the form times out 20 minutes after the last entry.
  • DO NOT BLOCK POP-UPS as the travel registration page will pop up in a separate browser window or tab. 
  • Use Chrome, Firefox or the most current version of Internet Explorer, as the UMMS Travel Registration portal does not work well for old browsers, including Internet Explorer 8.0 or earlier. Please change or upgrade your browser if you are having difficulty in accessing the travel registartion portal or submitting the travel data.  
  • Contact internation or phone (508.856.5746) if you encounter difficulties in registering.

 

 

TRAVEL POLICY

The University takes the health and safety of all UMMS community members traveling abroad very seriously. In order to properly account for travel on behalf of UMMS and to properly assist in times of need during that travel, UMMS has established a travel registration process, a review and approval mechanism for travel and travel assistance services (including medical assistance and evacuation support) for UMMS faculty, staff and students in connection with registered and approved travel.

 

All international travel paid for or otherwise sanctioned by University of Massachusetts Medical School (UMMS) is considered “UMMS International Travel” and must be registered using the UMMS International Travel Registration Form in order to qualify for UMMS international travel and malpractice insurances and emergency support.  Travel to any location subject to a Travel Warning[1] requires Special Travel Review (as described below). Note that individual departments or schools may establish stricter registration requirements and/or pre-travel orientation. All UMMS International Travel must be registered at least two weeks prior to travel. Failure to register travel may preclude coverage by University travel/medical evacuation insurance.

 

Special Travel Review Procedures: UMMS International Travel to any country subject to a Travel Warning is reviewed by the International Travel Advisory Review Committee (I-TARC).  Any UMass travel involving an international assignment (i.e., any stay in another country beyond 60 days) requires formal risk review by I-TARC, regardless of destination, including development of an individual or project safety and security plan. 

 

As part of its review of travel I-TARC may request additional information from the traveler about his/her itinerary, including activities, ground transportation, etc. Approved UMMS International Travel is subject to additional review in the event of a new or updated Travel Warning or other threat to individual or project health and safety (e.g., a natural disaster, contentious election, disease outbreak or other security deterioration).  In its discretion I-TARC may decline to approve or rescind approval for international travel or assignments, requiring UMMS travelers to return to their home location pending an I-TARC determination that it is safe to return.  Any questions about the review process should be directed to internationalsupportservices@umassmed.edu

 



[1] A “Travel Warning” is defined as a Warning issued by the U.S. State Department (State Dept.); a Level 4 or 5 ranking by the UMass travel intelligence provider, or a Level 3 Warning issued by the U.S. Centers for Disease Control and Prevention (CDC).