Scheduling Meetings

Schedule meetings around your members’ schedules, not the speakers. You may need to accommodate members’ schedules by holding meetings on weekends or evenings accommodate your members’ schedules. Consider a set meeting date (e.g., the second Wednesday of the month) so that members can plan around YAB meetings.

  • When scheduling meetings:
    • Give members 2-3 choices of meeting dates (Doodle is a helpful tool for this)
    • Give members at least 2-3 weeks advance notice
    • Send meeting reminder calls, emails, texts, etc.

 Try to find a meeting time that works for most members. If a member cannot synchronously attend a YAB meeting due to scheduling conflicts, consider offering them the opportunity to participate asynchronously (e.g., review meeting materials/recording and emailing written feedback).

Download the example of Weeks Out Email

Download the example of the Day of Email