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Poster Guidelines

Poster Panel Size 
Please refer to the below depiction of the poster panels to be used during the conference – please note that there will be two posters displayed on each side of the board.  A display area on the panel of 3.5 ft x 3.5 ft (107cm wide x 107cm high) will be allocated for each poster – please ensure that your poster does not exceed this size as you will overlap with your neighbor.  It is recommended that you leave a margin of at least 3 in (7.5cm) around the poster. When preparing your poster and considering how much of your display will be visible at eye-level, please bear in mind that panels will be mounted on stands. Please NO fabric posters; they do not adhere well and fall off of the boards.  poster Boards

Poster Panel Allocation 
A numbered panel will be allocated for each poster and someone will be on hand to help during the poster set up time. 

Poster sessions will take place in the Medical School Lobby and Faculty Conference Room in the Medical School Building (across from the ASC building). Posters should remain in place between the setup and removal times shown below. The organizers request that poster presenters stand by their boards for queries and discussion. Poster presenters should refer to the poster program on the information board to check which poster session & board number has been allocated to them. 

Poster Session

Presentation Date

Presentation Time

Pin Up

Take Down


Thursday June 25

Friday June 26


June 24  

June 26 by 6:00pm

Note: Any remaining posters in place after the times specified above may be removed by the organizers who accept no responsibility for loss or damage. 

Posters should be fixed to boards with velcro. Please ensure that you bring a sufficient amount of fixing materials with you. Fabric posters do not adhere well with velcro.


A poster should be self-contained and self-explanatory, allowing different viewers to proceed on their own while the author is free to supplement or discuss particular points raised in inquiry. Presentations should be kept simple and clear and a mixture of text and graphics is recommended. Remember that the viewer, not the author, as in the case of slide presentations, determines the time spent at each poster. 

Printing Discount Through FedEx
You are eligible to receive a printing discount of your poster and have it delivered to UMass Medical School, to be picked up at the registration booth. It MUST be ordered no later than June 19th. If you select delivery to the symposium, you must call and pay in advance. Information will be provided shortly on this option.

Poster Layout
Materials should be printed on poster paper. Arrange materials in columns rather than rows. It is easier for viewers to scan a poster by moving along it rather than by zigzagging back and forth in front of it. An introduction should be placed at the upper left and a conclusion at the lower right. 

Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Each figure or table should have a heading of one or two lines. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale. 

Minimize narrative. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a serious of points. Do not set entire paragraphs in uppercase or boldface type. 

Titles and Fonts 
Titles and captions should be short and easy to read. Use large lettering (minimum of 50 point size for headings and 25 point size for text) as this means a number of people can read the poster from a distance without overcrowding. Remember to caption your poster with the abstract title, authors names, and affiliations.