Article 3. Roles And Responsibilities in Personnel Matters

Section 3.1 Primary Responsibility and Faculty Participation
Section 3.2 Delegation of Authority From the Board of Trustees
Section 3.3 The Role of Students
Section 3.4 The Role of Department Chairs
Section 3.5 The Role of the Dean
Section 3.6 The Role of the Chancellor's designee for Academic Affairs
Section 3.7 The Role of the Chancellor
Section 3.8 The Role of the President

Section 3.1 Primary Responsibility and Faculty Participation. The faculty has primary responsibility in matters of faculty status: that is, appointments, reappointments, promotions, and tenure. Further development of personnel policies and procedures and amendments to this document shall fall within the scope of the faculty's primary responsibility. The faculty also has primary responsibility in academic matters, and, whenever appropriate, shall relate the two in making personnel recommendations. The faculty shall exercise its primary responsibility as follows:

  1. For those schools organized into departments, the departmental faculty shall establish, subject to campus and school governance procedures, departmental procedures for the exercise of primary responsibility with respect to faculty status and academic matters. The procedures shall be designed so as to assure that departmental faculty participate independently of the Department Chair. A description of the nature of faculty participation, as well as their recommendation, shall accompany all personnel recommendations.
  2. At the school level, a Personnel Action Committee chosen in accordance with procedures set forth in the school's governance document shall review departmental recommendations, add its conclusions as advice to the school's Executive Council, and exercise such other responsibilities as prescribed therein.

Section 3.2 Delegation of Authority From the Board of Trustees. The Board of Trustees has the statutory authority to make decisions in matters of faculty status and may delegate that authority only to certain administrative officials (Mass. G.L. c. 75 § 3A). The President has been delegated the authority to appoint members of the faculty to tenure with the concurrence of the Board of Trustees. The Chancellor has been delegated the authority to make decisions in all other matters of faculty status. Any re-delegation of appointing authority to the Chancellor's designee for academic affairs or other academic administrative officials is subject to the approval of the Board of Trustees.

Section 3.3 The Role of Students. Students shall be assured the opportunity to contribute to academic personnel review processes, according to appropriate procedures, if prescribed in their school’s Bylaws.

Section 3.4 The Role of Department Chairs. In academic personnel matters, the Department Chair (or the Dean, in schools without departments), is responsible for:

  1. Assuring participation, as stipulated in Section 3.1a, of faculty in all personnel recommendations.
  2. Coordinating all administrative matters relating to personnel actions, such as negotiations for initial appointment, notification of impending review, maintenance of departmental personnel files, solicitation of internal and external evaluations, preparation of a recommendation, compilation of the basic file of material to support a recommendation, and notification of action.
  3. Keeping faculty members informed as to their status and responsibilities.
  4. Developing and maintaining, with appropriate faculty participation, long-range plans within the context of the current and long-range needs of the school, and keeping the department informed of the status of those plans.
  5. Evaluating the activities of faculty members, including the patient care activities ofclinical faculty members.
  6. Mentoring and advising faculty with regard to career development and goals
  7. Management of departmental finances and allocation of departmental resources including space, personnel and money.
  8. Making recommendations with regard to faculty compensation.
  9. Making recommendation of reappointment at rank or non-reappointment in accordance with policies described below.
  10. Recommending teaching and committee service responsibilities.

Section 3.5 The Role of the Dean. In academic personnel matters, the Dean of each school is responsible for:

  1. Ensuring that general criteria and procedural standards are consistently employed in any and all departments within the school.
  2. Reviewing departmental and/or school plans and developing and maintaining, with appropriate faculty participation, long-range plans for the school within the context of current and long-range needs of the campus, and keeping the faculty informed of the status of those plans.
  3. Ensuring the establishment of a school Personnel Action Committee and providing support for the operation of the committee.
  4. For schools with departments, evaluating and mentoring Department Chairs.

Section 3.6 The Role of the Chancellor's designee for Academic Affairs. In academic personnel matters, the Chancellor's designee for Academic Affairs is responsible for:

  1. Overseeing all matters relating to faculty personnel actions at the University of Massachusetts Medical School.
  2. Ensuring that general criteria and procedural standards are consistently employed in all schools of the University of Massachusetts Medical School.
  3. Maintaining personnel records of the entire faculty. d. Keeping faculty members informed as to their rights under this policy.

Section 3.7 The Role of the Chancellor. In academic personnel matters, the Chancellor is responsible for:

  1. Ensuring adherence to the proper procedures as defined in this document.
  2. Reviewing school plans and developing and maintaining, with appropriate faculty participation, long-range plans for the University of Massachusetts Medical School, within the context of the current and long-range needs of the University, and keeping the campus informed of the status of those plans.

Section 3.8 The Role of the President. In academic personnel matters, the President is responsible for:

  1. Ensuring adherence to proper procedures at the University level.
  2. Ensuring that general criteria and procedural standards are consistently employed
  3. throughout the University.
  4. Reviewing the long-range plans and developing and maintaining, with appropriate faculty participation, long-range plans for the University as a whole, and keeping the University informed of the status of those plans.