Secure Data Transfer Guidance

Secure FTP (SFTP through MoveIT)

UMMS has procured a secure file transfer solution called MoveIT.  MoveIT allows users to securely exchange data with business partners inside and outside of our organization.  Other ftp solutions such as Filezilla or similar freeware are not recommended.

Once a MoveIT account ID is created for both parties (the sender and recipient), files up to 20 GB can be securely shared. These files are encrypted throughout the transfer process and are available for download for up to 10 days.

Request an Account:

  • UMMS employee accounts can be requested from the helpdesk. 
  • UMMS employee's can request an account for a non-UMMS business partner, please provide the following information to the helpdesk:
    • Business Partner
    • Business Partner contact information (name, phone number and email address)
    • Program name
    • UMMS contact information 
  • For non-UMMS accounts, users will be sent a secure email and will be prompted to create a password.  A link to the service will then be provided.
  • Outside file recipients who do not register for an account will be provided a temporary account which will expire after 7 days.

To Login:

  • Go to https://fts.umassmed.edu/
  • Enter your network credentials.

 

Sending Media by Secure Courier

  • If a third party would rather send the data on a physical drive, CD or thumb drive; that would work as well. The data should be encrypted at AES 256k levels. The media should be packed securely (double boxing is preferred with address labels on both boxes) to prevent loss or damage and sent via a courier that can ensure minimal “handling” and tracking throughout the process (not standard US Mail for example). The password should be sent via email or through the telephone and apply secure construction parameters (upper and lower case, numbers and / or special characters). The recipient should acknowledge receipt and if return of the data is required, apply similar shipping mechanisms.

 

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