Information Technology has been busy updating our security defenses. To achieve our goal to ensure sensitive and critical data are secure and available, we have adopted a new Encryption Policy. In the event that a computer is lost or stolen, information on that computer will be protected from unauthorized access. Encryption is essential as numerous security threats have impacted the safety of Medical School data as well as the safety of data throughout the industry and the world. The Encryption Policy applies to all areas of the Medical School including students, faculty, researchers, administrators, Commonwealth Medicine, and MassBiologics.
University provided McAfee Endpoint Protection Encryption for Windows and FileVault for Macs are compliant with the Encryption Policy. All computers that use, store or access UMMS data must be encrypted to prevent unauthorized disclosure. UMMS IT will begin pushing encryption to those unencrypted computers beginning January 11th through January 13th. Mobile devices will receive encryption on January 20th.
Given the number of computers that require encryption, computers will be impacted during rolling deployments applied throughout the timeframe below:
January 11th from noon – 4PM
January 12th from 7AM – 4PM
January 13th from 7AM – 4PM
If you have a valid business reason for requiring a different date, please complete our reschedule form. All forms must be submitted no later than January 9th to ensure your encryption date is changed.
Encryption Preparation Steps
- Move files to H Drive or Departmental Drives from your local desktop – this will ensure you have a backup of all your documents.
- Ensure your computer has access to the University’s network. For IT to push encryption, the computer must be connected to the network. The computer must be on the network for all 3 days.
- Ensure your computer is turned On (If you’re computer turns off, it’s no big deal. Once the computer’s turned back on, the process will resume).
- It’s best to keep the computer either plugged into a charger to keep the battery full, or to keep the charger for the computer handy so if you’re low on battery you can plug the device in for the 3 days.
- For Macintosh computers, please enroll in Self Service Tool for Macs.
- If your computer will be out of the office during this time period (you take it to a conference), you will receive encryption upon returning and connecting to the UMMS network. Similarly, if your computer is off, the next time it’s turned on and connected to the UMMS network, the encryption process will kick off.
Below is a video depicting what to expect when your computer is being encrypted: