Mounting the Group/Department Email Address & Mailbox

  1. In MS Outlook, choose Tools then Services from the drop-down list.
  2. Under the Services Tab, double-click the Microsoft Exchange Server.
  3. Click on the Advanced tab, then the Add button.
  4. In the Add Mailbox entry, fill in the departmental email.
  5. Click OK when finished.
  6. You will see that the departmental email is now listed.
  7. Click OK.
  8. Click OK again on the next box.

Adding Permissions to the Mailbox

  1. Open Outlook
  2. Click on Tools
  3. Click on Options
  4. Click on Delegates Tab
  5. Click on ADD
  6. Find user's name from list
  7. Click on OK (make sure to check off box that says Send Automatically Send a Message to Delegate Summarizing these permissions)
  8. Next, go to the new mailbox and right click on it.
  9. Go to Properties.
  10. Choose the Permissions tab.
  11. Here you can add a person or persons as well as giving them specific roles i.e. reviewer, contributor.
  12. Click OK.